5 things to look for when choosing an HR portal

Human resources (HR) portals are becoming increasingly important for businesses to manage their workforce more efficiently. With the rise of remote work and the need for quick access to information, a good HR portal can be the difference between an organised, efficient workplace and a chaotic one. Here are the 5 things you should look for when choosing a HR portal:

A user-friendly interface

The first thing you should look for is a user-friendly interface. The HR portal should be easy to navigate, meaning intuitive menus and clear labelling, with features like work schedules and team calendars all in one place. Ideally, it should also have a search function to make it easier to find specific information. This helps to speed up HR processes so you can focus on other business matters. 


Robust time and attendance tracking

Time and attendance tracking is a key feature of any HR portal. It allows managers to track employee work hours, approve time off requests and manage overtime. You need to look for a HR portal with a wide range of time and attendance tracking features, such as those found on HRX which includes timesheet management and leave management.

Integration with other HR systems

Your HR portal should be able to integrate with other HR systems you may already be using, such as payroll or benefits management software. Integration can save time and reduce errors by automatically syncing data between systems. Additionally, it can provide a more seamless user experience for employees who may be accessing multiple HR systems.

Mobile compatibility

In today’s mobile world, your HR portal should be compatible with mobile devices. Your employees should be able to access the HR portal from their smartphones or tablets. This allows them to easily check their schedules, request time off, and view their pay stubs while on the go. An HR portal with a mobile app or responsive design will make it easy for employees to stay connected with their workplace.

Customisation options

Every business has different needs and workflows, so you need to look for a HR portal that allows for customisation. This could include the ability to create custom reports, set up custom approval workflows or even add custom fields to employee profiles. Customisation options will help you tailor the HR portal to fit your specific business needs and make it more useful for your employees.


Why streamlined HR portals are more important than ever before 

As businesses are trying to find ways to cope with the current economic climate, this also means they are starting to neglect their HR processes. With a HR portal, everything is taken care of for you. From managing employee workloads to timesheets and leave requests, a streamlined HR portal helps to manage your employees better than ever before.


The benefits of using HR software 

Here are a few benefits of using HR software:

Increased efficiency

HR software helps to increase HR efficiency for your business. Admin-intensive tasks suddenly become a lot easier such as having to chase up performance reviews. HR software also helps you to delegate other admin tasks through self-service functionality such as approving holiday requests. 

Improved employee experience

Your employees’ experiences can also improve with the use of HR software. You want to strengthen your employee’s perception of an HR department, and a digitalised portal does just that. Your business appears innovative and more forward-thinking, putting the employee HR experience first. Being able to request holidays and view benefits from your mobile phone on the go can really enhance the user experience. 


HR software can also help you to reduce long-term costs associated with HR. Software can help to reduce staffing costs by allowing you to redeploy your HR team on more efficient tasks or projects for your business. Improved data accuracy from using HR software can also help to minimise any costly data errors.  

Better insight 

HR software helps you to clearly see and monitor your people management metrics. This includes an analysis of employee performance and where your strengths and weaknesses are. Using HR software helps you to make better decisions for your business, including decisions between managers and stakeholders. Get the most out of your investments with quick access to data from your software for your decisions and ideas. 

For more information on how you can get the most out of your HR portal for your business, get in contact with us today here at Bluestonex. We can help to streamline your human resourcing experience to benefit not only your business but your employees as well.