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VisitorX: Because First Impressions Start at the Front Desk

Imagine your visitors arriving — greeted by a queue, a paper logbook, and a pen that doesn’t work. Not exactly the welcome you had in mind.

VisitorX replaces the clutter with a smooth, secure sign-in experience that’s up to 90% faster. From pre-registration and instant badge printing to real-time security alerts, it keeps your workplace safe while making guests feel valued from the moment they walk in.

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VisitorX

Welcome Guests and protect the rest

VisitorX is a discreet, unintrusive sign-in solution that keeps visitor management simple and efficient. It ensures a smooth experience for staff, guests, and contractors while maintaining safety and professionalism in the background.

Visitor Management Tools

Staff and Visitor sign in

Enables quick staff sign-ins via touch screen while managing visitor and contractor check-ins. Visitors can enter their details, choose a host, take a photo for a printed badge, and agree to health and safety conditions.

Visitor Management Tools

Manage Staff

See a list of all your staff and edit their details used across the rest of the suite. Details brought from desired HR system and stored in your own isolated HANA DB table.

Visitor Management Tools

Manage Hosts

For the creation or definition of hosts that will be available for the visitors to select upon sign in. Avoid giving the option of 100s of members of staff as their host and define who is expecting visitors on that day.

Visitor Management Tools

Reporting, Fire List, Branding and Badge Printing

Reporting app for signing in and out, an app that allows the printing of a fire list of all signed in users, a configuration and branding app for theming and visitor badge design, and a re-print visitor badge app encase of a printing failure.

The Advantages

Elevating the Reception Experience

VisitorX transforms the traditional reception into a seamless, efficient, and secure experience. With enhanced security, real-time notifications, and streamlined check-ins, it elevates how you manage and welcome guests. These key advantages safeguard your premises whilst reflecting the professionalism and innovation of your organisation.

FIRE SAFETY COMPLIANCE

Keeps accurate records of all people on site, ensuring better compliance with fire risk assessments, protecting legal reputation and a smart level of protection for employees.

A FIRST IMPRESSION THAT COUNTS

Show guests they’re in great hands from the moment they walk in. With the option to pre-register guests and interact with other programs for automatic badge printing, a seamless first impression can be standardised.

SMOOTH WORKFLOWS

Pre-configured sign-in processes ensure a smooth entry for all visitors while collecting data for analytics, freeing up administrative staff to focus on higher-level tasks.

IMPROVED MONITORING

Instant access to who’s entered the building, when, and why, with a system tailored to your organisation's needs. Enforce compliance and standardise workflows, making visitor data gathering simple and effective.



TOTAL VISIBILITY THROUGH DATA QUALITY

With pre-configured sign-ins for VIPs and instant access to on-site status across any device, VisitorX simplifies and ensures accurate tracking of who is or will be on-site. Unlike outdated sign-in books, the system allows quick retrieval of information and automatically generates analytics.

KEEP EMPLOYEES SAFE

In an emergency requiring evacuation, having an accurate, readily available list is crucial. Digital visitor sign-in apps like VisitorX provide instant access to evacuation lists on any device, ensuring coordinated evacuation and timed roll calls by easily sharing lists with relevant team members.

INTELLIGENT INTEGRATION

Visitor and employee data can be easily sorted, filtered, and exported, integrating seamlessly with HR systems for updating employee records. VisitorX also supports touchless sign-ins with badge printing integration. These capabilities ensure that visitor management apps keep your organisation’s records accurate and up to date through seamless database integration.

The Benefits

A Better Reception with VisitorX

VisitorX delivers a significant impact with its advanced features, enhancing every aspect of your visitor management process. Our simple sign in app ensures your workplace is not only more efficient but also safer and more welcoming.

  • 90%

    Accelerated Visitor Sign In

  • 75%

    Improved visibility of office Environment

  • 60%

    Boost in Visitor Satisfaction

The Cost

Find A Package That Suits You

With a variety of pricing and packages available, there's a version of VisitorX suitable for every organisation that relies on it's Reception processes. With unparalleled functionality, flexibility and speed, there isn't another product out there that is as cost effective as VisitorX.

£100.00 / Monthly

App Only Edition

  • Unlimited users, sites etc
  • Recurring £100 month for staff management suite of applications
  • HANA Cloud required
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£1,400.00 / Monthly

Complete Edition

  • Comes with apps and your own HANA Cloud Instance
  • Unlimited users, sites etc.
  • Minimum Contract Length of 12 Months
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Next Steps for Streamlining your Reception Processes

Ready to empower employees and unlock new levels of efficiency for your business? Complete your Reception transformation journey with VisitorX and discover the difference a VMS sign in app can make. The future of your business starts with an excellent first impression—let’s take the next step together. Here’s how to get started:

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Step One

Book a Demo

Experience VisitorX in action! Schedule a personalised demo to see how our platform can meet your unique business needs.

Step Two

Define Your Needs with our Digital Process Experts

Our team of experts are here to provide insights and support tailored to your goals.

Step Three

Customise & Deploy

Easily integrate VisitorX into your existing systems and begin streamlining reception processes

FAQs

Frequently Asked Questions

  • VisitorX is meant for visitor management.

    An organisation can register a visitor in advance & generate an ID card.

    Similarly a visitor can register themselves & generate their ID card.

    Also it can be used for sign-in/sign-out for existing users.

  • VisitorX is deployed using SAP Business Application Studio.

  • Manual registration of users reduced by 50%

    Self-registration 100%(Organisation normally register users manually. Now visitors can register by themselves if they need.)

    Mass sign-out 100%(Sign-out all users at once, normal scenario admin need to get user list select each or go for select all & then sign-out. Instead sign-out all button signs-out all users at once.)

  • 1) EU data privacy:
    VisitorX complies with European Union requirements for data privacy.

    2) Functional correctness:
    VisitorX has been tested for functional correctness using real-life business scenarios of customers.

    3) SAP Standards
    VisitorX is an SAP endorsed app that is part of the SAP industry Cloud.

  • As of now, everything is in English. With upcoming updates, internationalisation property can be used to display text in different languages.

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Simply fill in the the contact form and we will get the ball rolling. Whether you have a question, or would like to experience a demo, it all starts by completing the contact form now.

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